GENERAL CLUB RULES
Administration:
1. The Club and its facilities shall be open on the days and during the hours as may be established from time to time by the Club.
2. Performance by entertainers will be permitted on the property of the Club only with the permission of the Club.
3. Dining room activities for groups will be permitted only with the permission of the Club.
4. Alcoholic beverages will not be served or sold, nor permitted to be consumed, on the premises during hours prohibited by law. Alcoholic beverages will not be sold or served to any person not permitted to purchase the same under the laws of the State of Illinois or be sold for off-premises consumption. All alcoholic beverages consumed or otherwise possessed on the premises of the Club must be sold and purchased at the Club.
5. Commercial advertisements shall not be posted or circulated in the Club without the prior approval of the Board of Governors.
6. Petitions may be originated, solicited, circulated or posted on any property of the Club only with the prior approval of the Board of Governors.
7. It is contrary to the policy of the Club to have its facilities used for functions or fund raising efforts for the benefit of a political cause, except as specifically permitted by the Board of Governors, The Club’s facilities shall not be used in connection with organized religious services.
8. All food and beverages consumed on Club property must be furnished by the Club.
9. Employees of the Club are not permitted to deliver food or alcoholic beverages to locations away from the immediate area of the clubhouse, pool or other designated areas of the Club without the permission of the Club Manager.
10. Members must not request special personal services from the employees of the Club who are on duty.
11. Children under the age of twelve are only permitted in the men’s and women’s locker rooms when accompanied by an adult.
12. Dogs and other pets must be on a leash and are permitted on the Club’s premises only with the prior approval of the Club Manager.
13. All complaints, criticisms or suggestions of any kind relating to any of the operations of the Club must be in writing, signed and addressed to the Club Manager.
14. It is unbecoming for any member or guest to abuse any of the Club’s employees, verbally or otherwise. All service employees of the Club are under the ultimate supervision of the Club Manager and no member or guest shall reprimand or discipline any employee or send any employee off the premises of the Club for any reason. Any employee not rendering courteous and prompt service should be reported to the Club Manager with a copy to the House Committee Chairman.
15. The directory or list of members in the Club shall not be used or given to anyone by a member of the Club for any reason whatsoever and shall be furnished only to members.
16. Violations of any of these rules or conduct in a manner prejudicial to the best interest of the Club will subject the person in violation to disciplinary action in accordance with the By-Laws of the Club.
17. The Board of Governors of the Club reserves the right to amend or modify these rules when necessary and will notify the membership of any change.
Membership Number:
1. A membership account number will be issued to the Club member as well as other eligible members of his or her family upon payment of the dues by the member.
2. A membership number may not be used by any person other than the person to whom it is issued.
3. All food, beverages, merchandise and services of the Club charged to the member’s club account will be billed monthly and shall be deemed delinquent if not paid within thirty days after the date of the monthly statement. Past due bills will accrue a two percent service charge per month from the date of the statement until paid in full. The minimum service charge is $25.00 on past due accounts.
4. If the Club account of any member is delinquent, the Club may at its option take whatever action it deems necessary to effect collection. If the Club commences any legal action to collect any amount owed by any member, or to enforce any other liability of any member to the Club, and if judgement is obtained by the Club, the member shall also be liable for all costs and expenses of the legal action and reasonable attorneys’ fees (including fees required in connection with appellate proceedings).
Resignation, Suspension and Termination of Membership:
1. A member may resign or otherwise terminate membership in the Club by delivering to the Club Manager or Membership Director a written notice of such resignation or termination in accordance with the By-Laws of the Club. Refer to Article X, Section 8 (and other appropriate sections) of the Club By-Laws.
2. A member may be terminated or suspended by the Club if, in the sole judgement of the Club, the member:
a. Fails to meet eligibility for membership;
b. Submits false information on the application for membership or for guest or lessee privileges;
c. Permits his or her membership card or Club account to be used by anyone other than the designated holder;
d. Exhibits unsatisfactory behavior, deportment or appearance;
e. Fails to pay any amount owed to the Club in a proper and timely manner;
f. Fails to abide by the rules and regulations as set fourth for use of the facilities of the Club;
g. Treats the personnel or employees of the Club in any unreasonable or abusive manner;
h. Fails to accompany a day guest when using the Club facilities; or
i. Fails in or refrains from any other conduct or obligation determined by the Club as appropriate for termination of memberships as determined by the Club, from time to time, for any reason whatsoever.
3. The Club may at any time, and from time to time, restrict or suspend, for causes described in the preceding paragraph, any member’s rights to use any or all of the Club facilities. No such member shall on account of any such restriction or suspension be entitled to any refund of any purchase price, membership dues or any other fees. During the restriction or suspension, dues and other charges shall continue to accrue and shall be paid in full prior to reinstatement as a member in good standing.
4. Notwithstanding termination or suspension of members, the member shall remain liable for any and all amounts owed to the Club. The member will not be entitled to a refund or annual dues or fees previously paid to the Club and will not be relieved of any obligations of the Club.
Policy for Returning Members:
1. Members returning within one year of departure:
In
general, any member who resigned from the club and desires to return
to the club to their previous membership status within one year from the
effective date of resignation must pay all dues, assessments and other fees
that were charged to members of the same classification during the period of their
withdrawal from the club. This, in essence, places the member in the same
position as if they had never left the club. Such individuals must reapply for
membership and be voted on in accordance with club membership application
procedures. In addition, such individuals must pay a $1,500 reinstatement fee
at the time of the application.
2. Members returning after one year of departure:
Upon
inquiry of rejoining Crystal Tree membership, a new application must be
completed and the application will be sent to the Board of Governors for
approval. If there is a waiting list at the time of inquiry, you would be
placed on the list until the Board of Governors notifies you that your
membership has been accepted. Any member
who resigned from the club and desires to return to the club after
one year of from the effective date of resignation will be required to pay the
then stated initiation fee and, thereafter, will be required to pay all normal
dues and assessments for their membership class. Any individual desiring to
return to the club after a one-year absence, but before two years have elapsed,
will not be eligible for any “new member” promotion that may exist at that
point in time.
3. One time option
In general,
any member who resigns from the club (former member) may apply for readmittance
only once, subject to board approval. This rule applies to all former members
regardless of the length of time of their withdrawal.
Policy for Members wishing to Upgrade from Social after a Previous Downgrade in Membership Class:
1.
In general, any member who had previously downgraded their
membership from “Regular” to “Social” and desires to upgrade to the “Regular”
class of membership within one year of their previous downgrade in class must
pay all dues, assessments and other fees that were charged to all Regular
members during the period of their downgraded status. This, in essence, places
the member in the same position as if they had never downgraded. Any
member who previously downgraded from “Regular” to “Social” more than one year
before they request to become a regular member again must pay an initiation fee
equal to the current initiation amount, less any amount they paid previously to
join the club. In addition, such individuals must pay a $1,500 reinstatement
fee at the time of their request to upgrade their membership class.
2.
Non-Equity Social Members who desire to upgrade their membership
to a Regular membership will be required to pay the current initiation fee less
the amount of initiation fee paid when they joined the club. Dues that were
prepaid a year in advance when the social member joined the club does not count
as an initiation fee.
3.
In general, any member who downgrades from Regular To Social
status , or Non-Equity Social member, who desires to upgrade to Regular status may apply for upgrade to Regular membership
only once, subject to board approval.
Membership Roster:
The Membership Roster/Directory (including names, mailing addresses, emails, and telephone numbers) shall be used only for communications relating to Club matters. No person may use or disclose the Membership Roster, or any part thereof, for any business or personal solicitation of advertising.
No persons shall have the right to have the Club send any personal or business mailings or messages to the Membership.
Significant Other Policy:
1. Upon written request to the Board of Directors (“the Board”), a Regular or Senior Member (“Member”) may request that a person permanently residing with the Member be designated as the Member’s “Domiciled Significant Other”.
2. In Order to qualify as the “Domiciled Significant Other” of a Member, the proposed “Domiciled Significant Other” and the Member must have a committed relationship with an unmarried or divorced Member (“Sponsor Member) and reside together. No lineal or collateral family heirs shall qualify as a “Domiciled Significant Other”; thus, a Member’s brother, son, uncle, father, daughter, sister, mother, stepson, stepdaughter, etc. is not qualified to be a “Domiciled Significant Other.”
3. A Member must not have any “past due amounts”, for the twelve months preceding submission of a request for designation of a “Domiciled Significant Other”.
4. Other qualifications of a “Domiciled Significant Other” shall be in the sole and unrestricted discretion of the Board.
5. Designation as a “Domiciled Significant Other” does not establish any type of membership in such person, but is a courtesy extended by the Board to permit such person to utilize Club facilities and participate in Club functions (as listed in paragraph 11) as would a spouse of such Member.
6. A Member shall be responsible for the conduct of, and charges incurred by, his or her “Domiciled Significant Other”.
7. A Member may only designate a “Domiciled Significant Other” once in any twelve (12) month period. Designation shall be made prior to the January Board Meeting of each year, or at a later date as the Board may permit in its discretion.
8. A “Domiciled Significant Other” shall furnish such information as the Board shall from time-to-time request.
9. A person’s designation as a “Domiciled Significant Other” shall be terminated at any time upon the request of the Member or by decision of the Board.
10. A person’s designation as a “Domiciled Significant Other” shall be terminated immediately should the undersigned Member have any “past due amounts”.
11. The “Domiciled Significant Other” and his or her minor children shall be permitted golf course, swimming pool, and club house privileges similar to those permitted a Member’s spouse, and the minor children of a Member’s spouse respectively, but no other privileges or rights. Minor children are children 18 years of age and younger.
12. A “Domiciled Significant Other” shall abide by and be subject to the RULES AND REGULATIONS and the BYLAWS of the Club.
Posting Of Notices:
No notices, other than those covering routine Club matters, or as maybe directed by the Board of Governors or General Manager, may be posted anywhere on the Club's premises. No Member may solicit or circulate any subscription list, place any advertisement, or exhibit any articles for sale anywhere on Club premises.
Advertising or Soliciting:
No advertising, soliciting, ticket selling, contributions, or displays shall be permitted on the Club premises at any time, for any purpose, without the prior consent of the Board of Governors.
The use of any of the Crystal Tree Golf and Country Club tangible or intangible assets,including the clubhouse, golf course, pool and tennis courts, name and/or logo for photos, videos or any other purpose is prohibited without the prior written consent of the Board of Governors. Crystal Tree Golf and Country Club is a family club with a vacation atmosphere. The Board feels the above policies are necessary to protect our members' identity and to restrict unwarranted solicitations.
Reservations and Cancellations:
1. Dinner reservations may be required from time to time. Members are asked to assist in maintaining required service levels by making reservations for dining prior to 5:00 p.m. on the day involved. For a party of ten or more, a minimum additional twenty-four hours notice is requested, and it is further suggested that for these larger parties a set menu be arranged whenever possible. The courtesy of providing notice of necessary changes or cancellations is requested no later than 5:00 p.m. on the day involved.
2. Cancellations are required no later than 48 hours prior to the stated time of the event. The Club reserves the right to charge members for late cancellations or no shows the cost of the event.
3. For all functions of the Club held in the dining rooms of the Club, tables will be assigned on a first-call, first-choice basis. Reservations for special tables will not be accepted.
4. Reservations for banquets should be made at least three weeks in advance. A non-refundable deposit may be required for a banquet reservation.
Gratuities:
1. A service charge, as determined from time to time by the Board of Governors, will be added to all food and beverage sales which will be distributed to the service personnel.
2. Tipping is not permitted by member of the Club except with respect to parking, locker, and coat check attendants and caddies.
3. In November, it is customary to send a letter from the President providing an opportunity for the members to contribute to a Holiday Fund for employees, and a suggested contribution, of which payment will be voluntary, and will be included on each member’s November bill. As you know, the Club employs many people, and this Holiday Fund provides the membership with an opportunity to show our appreciation of their efforts. The Board of Governors shall be responsible for the distribution of these funds.
Children:
1. Children under twelve year of age are permitted on the Club property only if accompanied or supervised by an adult. Children under the lawful drinking age are not permitted in any bar unaccompanied by an adult. No children under the age of 16 shall be in the Men’s or Ladies Lounges or the exercise room.
Club Services and Activities:
1. The Club provides a variety of social, cultural and recreational events in which all members are encouraged to participate.
2. The Club desires to encourage the use of the Clubhouse facilities by members for private parties, on any day or evening, provided it does not interfere with the normal operation of the Club, or with services regularly available to the members. Members are requested to make reservations with the appropriate Club personnel for available dates and arrangements.
3. Private parties are not permitted on the Club premises unless prior approval is obtained from the Club Manager, who must also obtain permission from the Board of Governors. The members of the Club sponsoring the private party shall be responsible for any damage caused by the installation of party decor and shall be responsible for the removal of all such party decor.
Swimming Pool Rules and Regulations:
These rules and regulations are established for the safety, comfort and convenience of all our members and must be enforced to assure maximum enjoyment of the Club. Full cooperation in abiding by these rules and regulations will be mandatory.
1. The swimming pool will open the Saturday before Memorial Day through Labor Day and the weekend thereafter weather permitting.
2. The swimming pool hours are 10:00 a.m. to 8:00 p.m. Tuesday through Sunday, Mondays from 12:00 p.m. to 4:00 p.m., and on Holidays during the pool season unless otherwise posted. The pool will not open or remain open unless the air temperature is above 68°. The pool may also be closed by pool personnel when inclement weather is anticipated. The use of the pool is positively forbidden when the “Pool Closed” signs are out.
3. All those using the pool must register as they enter the pool area on each day that they use the pool. A towel will be lent for use at the pool.
4. Guests may use the pool if accompanied by a member. The guest fee will be $10.00 a day per guest. Children under 12 years old will be charged $6.00. Children under the age of 3 years old will not be charged a guest fee.
5. Children under 10 years old must be accompanied by a parent (or authorized adult) while swimming in the pool area. An authorized adult is 18 years or older. Children under 16 years old are not permitted in the pool area after 5:00 p.m. unless accompanied by an adult.
6. Dressing rooms for all boys and girls are provided in the bath house adjacent to the pool. All members with lockers in the men’s and ladies’ locker rooms are entitled to use those facilities while using the pool, however, children are not permitted to use the locker facilities in the main building. All bathers dressing in the Clubhouse must wear sandals and robe to and from the pools. No exceptions.
7. All swimmers must wear bonafide swimming attire. Cut-offs, dungarees and bermudas are not considered appropriate swimwear. Children wearing diapers are not permitted in the pool without plastic swim diapers cover up.
8. Operation of the pool is subject to various State and Local health, safety and sanitation laws, which must be enforced. These items include:
a. All bathers must shower before entering the pool area.
b. No food, drink or gum shall be allowed in the immediate pool area.
c. No person with evidence of any disease or open sore shall be allowed in the pool area.
d. No shoes on deck.
9. A snack bar is provided for the convenience of those using the pool. Food and drink is permitted only in such areas as may be designated. Only such food and drink as provided through the Club facilities is permitted. Please dispose of all waste properly.
10. Balls, noodles and other such items are permitted. However, their use may be restricted by the pool staff as conditions require. Children with floaties must have an adult with them, either in the pool or at the pool’s side. Life belts, jackets or any type of preserver will not be allowed in the pool at any time. Snorkeling equipment, other than a mask, is not permitted in the pool.
11. In order to maintain the operation of the pool filters, women and girls with long hair should pull their hair back in a “pony tail” while in the water. Additionally, if oil is used, as much as possible should be removed before entering the pool.
12. All persons using pool furniture are required to cover the furniture with a towel when using suntan lotions. The use of these preparations stains and damages the furniture.
13. Radio playing will not be permitted unless “earphones” are used by the individual.
14. Smoking is permitted only in designated sections of the pool area.
15. All persons using the swimming pool do so at their own risk. Crystal Tree Golf and Country Club assumes no responsibility of injury or damage suffered by person using the swimming pool and related facilities. The Club assumes no responsibility for the personal property of those using the pool.
16. The pool Supervisor will have complete authority on maintaining discipline and enforcing pool regulations. Lifeguards will be on duty while the pool is open and have full authority to enforce pool regulations for the welfare and safety of all members and guests. Flagrant or repeated violation of any rule or regulation shall be referred to the Pool Committee for consideration and action.
Tennis Rules:
1. The rules of tennis of the U.S.T.A shall apply at all times, except when in conflict with the local rules or with any of the rules herein.
2. At the end of their playing period, players must promptly relinquish their court to the next players.
3. Singles may each play on a court for an hour and doubles may play on a court for an hour and a half (except for certain times designated by the Tennis Professional when doubles will be an hour and singles possibly eliminated).
4. Proper tennis attire as determined by the Tennis Professional is required at all times. Colors are permitted, but cut-offs, bermudas, jams, bathing suits an slacks are not permitted. Regulation tennis shoes are required.
5. Proper tennis etiquette should be observed at all times. Excessive noise, racquet throwing, or profanity will not be permitted at any time.
6. Use of the tennis courts and facilities at the Club shall at all times be subject to the control of the Club’s Tennis Professional and his or her assistants. The Tennis Professional shall determine the suitability of the tennis courts for play. Courts will be closed when necessary for maintenance operations or when dictated by safety consideration or by reason of adverse weather conditions as determined by the Tennis Professional in his or her sole discretion.
7. The Tennis Professional is authorized to implement temporary rules as may be necessary during peak periods of play & tournaments, including, without limitations:
a. Junior players shall only be permitted if a court is available and not in use by adults.
b. One court may be reserved for tennis instruction at all times, except during tournaments & exhibitions.
8. Only members of the Club are eligible to participate in Club sponsored tournaments.
9. Children under the age of twelve are not allowed on the courts without adult supervision.
Loss or Destruction of Property or Instances of Personal Injury:
1. Each member as a condition of membership, and each guest as a condition of invitation to the premises of the Club, assumes sole responsibility for his or her property. The Club shall not be responsible for any loss or damage to any private property used or stored on the premises of the Club. Member bag storage is the responsibility of the Golf Professional.
2. Property or furniture belonging to the Club shall not be removed form the room in which it is placed or from the Club’s premises, without proper authorization. Every member of the Club shall be liable for any property damage and/or personal injury at the Club, or at any activity or function operated, organized, arranged or sponsored by the Club, caused by the member, any guest or any family member. The cost of any damage shall be charged to the member’s Club account.
3. Any member, guest or other person who, in any manner, makes use of, any apparatus, appliance, facility, privilege or service whatsoever owned, leased or operated by the Club, or who engages in any contest, game function, exercise, competition or other activity operated, organized, arranged or sponsored by the club, either on or off the Club’s premises, shall do so at this or her own risk. The member shall hold the Club and its governors, officers, employees, representatives and agents harmless from any and all loss, cost, claim, injury, damage or liability sustained or incurred by him or her, resulting therefrom and/or from any act or omission of any governor, officer, employee, representative or agent of the Club. Any member shall have, owe and perform the same obligation to the Club and its governors, officers, employees, representative and agents hereunder in respect to any such loss, cost, claim, injury, damage or liability sustained or incurred by any guest or the member.
4. Any damage and/or loss to the golf course or surrounding private property is the responsibility of the individual causing such damage and and/or loss. In the case of a non-member causing damage and/or loss to the golf course or surrounding private property, the hosting members shall assume all reparations associated with the damage and /or loss.